The HITECH Act created 3 big problems for “business associates” of all types, but most especially for agents, brokers and benefits consultants who handle PHI daily in the routine servicing of their clients.
- Putting policies/ procedures in place that meet the “reasonable and applicable” standard set by HIPAA
- Utilize email encryption to protect ePHI as a “safe harbor”
- Provide “satisfactory assurance” to their customers and insurers that they are compliant.
The ComplianceRadar 360 Cooperative (Coop) elegantly solves all three of these problems.
By combining the Compliance Helper compliance platform, RadarMail 360 encrypted email solutions powered by ZixCorp and Compliance Meter validation tools, a broker can get compliant, stay compliant, communicate securely and demonstrate compliance to its clients and insurers.
Our Co Op program requires a “master user”, like our Co Op sponsor The Industry Radar, who, using our Prepare Plus tools and Helper supplied by Compliance Helper, presents a privacy and information security program tailored to their member firms. They are already working on the template with several brokers.
Our Co Op is set up on the Compliance Radar 360 website where members may join and share the use of the program. The members must review and abide by the policies and procedures in the program but didn’t have to go through the time-consuming process of editing them. They receive read-only access so they may look at and print anything but they can’t change anything.
Our members are also enrolled in the maintenance program, Care, from Compliance Helper and they receive a monthly task list that they must accomplish to stay in compliance. In addition they receive updates and revisions to their policies, procedures, and forms as the standards change and evolve. This active program is the antithesis of “willful neglect”.
Finally, members can choose the “safe harbor” email encryption solution that fits their needs from the RadarMail 360 options at special member pricing as well.
How much will this cost for an entire firm to be HIPAA HITECH compliant? Less than a $1 a day per user. One example is below:
- A 10 life brokerage firm with their own email server would have a first year cost of $2899, with subsequent years at $2299 utilizing our RadarMail 360 shared portal.
- A 10 life firm needing an email server would get our hosted Zimbra Collaborative suite for $3599 and subsequent years at $3299 utilizing our RadarMail 360 shared portal.
Any firm that wants more custom branding could choose their own branded portal for an additional $1100/year.
Want to join? Contact us now at 404-418-5550 or via email
